Student Services

CANCELLATION/WITHDRAWAL/TERMINATION & REFUND POLICY

There are 6 ways that a student’s individual program can be discontinued after registration for a program. The categorization of the student’s discontinuance has effects on the student and the responsible party’s obligations after the student’s program has been discontinued.

The 6 categories are:

1. AMTI Initiated Withdrawal
2. AMTI Cancels the Course
3. 3 Business Day Cancellation Provision
4. Voluntary Withdrawal
5. Administrative Withdrawal
6. Termination

1. AMTI Initiated Withdrawal: A student who is withdrawn at AMTI’s discretion for any reason other than a code of conduct violation is entitled to a refund of all monies paid to AMTI. Any refund must be in accordance with the Tuition Refund Policy noted below.

2. AMTI Cancels the Course: If AMTI cancels a course for which the student has registered, the student can select the same course scheduled for a future date as a replacement. In lieu of a replacement course, the student will receive a full tuition refund.

3. Three-Day Cancellation: An applicant who provides written notice of cancellation within three days (excluding Saturday, Sunday and federal and state holidays) of signing an enrollment agreement is entitled to a refund of all monies paid. No later than 30 days of receiving the notice of cancellation, AMTI shall provide the 100% refund.

4. Voluntary Withdrawal: If a student decides not to begin and/or withdrawal from a program, the student must submit in writing a Voluntary Withdrawal. Requesting and obtaining a Voluntary Withdrawal has different effects whether the withdrawal is sought before classes begin, or after classes have begun.

Before class begins: A student requesting a withdrawal after the 3 Business Day Cancellation Period, but before classes begin, is entitled to a refund of 100% of all monies paid, less the administrative fee. The withdrawal date is the date the student notifies AMTI in writing. Any refund must be in accordance with the Tuition Refund Policy noted below.

After class has begun: Students who decide to withdraw after their scheduled class begins must submit in writing their request to withdraw, which will constitute the effective date of withdrawal. This is an active withdrawal. Students who are a No Call-No Show (NCNS) for three (3) consecutive class days are considered to have Voluntarily Withdrawn with an effective date and time of the conclusion of the 3rd NCNS class and this is a passive withdrawal. On the effective date of withdrawal as noted, the student will be entitled to a refund of paid tuition, less the registration fee and according to the following refund policy:

The percentage of clock hours is calculated by including the end of the regular day of class as of the effective date of withdrawal. The percentage of the clock hours attempted is determined by dividing the total number of clock hours elapsed from the start date to the student’s last day of withdrawal, by the total number of clock hours in the program.

Supply Fees: For programs that include a supply fee, the supply fee is refundable if all included items are returned in new, unopened/unused (as applicable) condition.

Additional costs to be incurred by the student that are not payable to AMTI are not refundable by AMTI/VVA. Consult the individual vendors for their refund policy.

5. Administrative Withdrawal: AMTI expects students to actively engage in the learning process in their courses, defined as attending each class session and diligently completing all learning activities (daily assignments, quizzes, papers, problem-sets, etc.) for each enrolled course. The administrative withdrawal policy was created to assist students in establishing good academic engagement, attendance habits and responsible behavior. An administrative withdrawal is a way for AMTI to remove the student from a Program administratively when the catalyst is not due to grievous misconduct warranting a termination, but something administrative, such as an attendance issue, academic insufficiency and non-payment of tuition or fees/costs.

Students who do not fulfill their obligations through appropriate academic engagement risk being administratively withdrawn from any, or all, courses in which this failure to engage occurs. Withdrawals will not occur without sufficient warning and due notice to students. Typical examples that could lead to an Administrative Withdrawal include but are not limited to:

•Excessive Tardiness, Absenteeism: Students with tardiness/absenteeism accounting for 10% of the total classroom/clinical hours are subject to a counseling session and action plan to remediate the missed hours as well as resolve the issue going forward. If tardiness/absenteeism continues and once comprising up to 25% of the total classroom/clinical clock hours, students would be subject to a second counseling session. At this session, possible steps to remedy or resolve the issue, could range from academic probation with a corresponding action plan up to and including administrative withdrawal from the program.

•Demonstrating Unsatisfactory Course Engagement: Examples include: sleeping in class, inappropriate socializing during class, inappropriate use of electronic devices, disappearing from class, etc.

•Academic Failure: Students who academically fail to meet the minimum course requirements for graduation will be either given a status of “Incomplete” or will be administratively withdrawn from the Program as not meeting academic requirements. If an academic deficient student has been subject to an administrative withdrawal, but feel they should have been given an “Incomplete” status instead, the student may institute the grievance procedure at Step 2 by submitting their reasoning in writing to the Director of the Academic Program of record. See the “Policy Guidelines for Student Grievances” section below. The withdrawal date is the date AMTI notifies the student of the withdrawal.

• Default Payment: If a student defaults on their payment plan or tuition obligation, or if a student’s account is referred to collections, the student may be administratively withdrawn. If this occurs, the student is not eligible for re-entry to the Program, but the student and the Responsible party are still responsible for tuition, tuition balance and all associated fees/costs. Note: Change of student status does not change the terms or conditions with the eCashier payment plan or tuition obligation associated with the student’s original enrollment. AMTI in its sole discretion can remove an administrative withdrawal status, but not while the student’s account is in default or has been submitted to collections. The withdrawal date is the date AMTI notifies the student of the withdrawal.

6. Termination: There are a few different reasons why a student may be terminated from an AMTI Program, but they are mainly due to serious misconduct in some form or another, such as cheating, fighting and other such types of behavior, and are generally “terminations for cause.” Such conduct is more fully described starting with Section V. of this Handbook/Catalogue. Whether a student is terminated is within the sole discretion of AMTI. If a student is terminated, that student will still have the right to the Grievance Procedure but will not be allowed on AMTI premises, nor allowed at any clinical sites which are part of AMTI’s clinical/externship programs, without express permission from AMTI. Tuition and fees are a continued responsibility of the terminated student and their Responsible Party and if the reasons for the termination are criminal, then AMTI reserves the right to, but likely will, assist in the criminal prosecution of the student and/or report the incident to the appropriate governing bodies, such as the Nursing Board (for example) in the case of a CNA student. Under circumstances where the behavior causing the termination is the subject of felony charges or the student is discovered to be listed as an excluded individual in the LEIE database, the student agrees to waive any right they may have to a refund of any tuition or fees/costs and continues to be obligated for all tuition costs/fees for the program as a result of enrollment in an AMTI program. The termination date is the date AMTI issues it’s official written notice to the student conveying termination status.